DropBox - Frequently Asked Questions

  1. How do I request a DropBox?
  2. How long will my files be accessible?
  3. How much storage space will I be allotted?
  4. How can I request a larger quota for my DropBox?
  5. How will students submit files?
  6. Will files be overwritten if students make submissions with the same name?
  7. Who can upload files to the public area?
  8. How long will files stay in the public area?
  9. How do I know if someone dropped off a file for me?
  10. Do the DropBoxes get backed up to prevent loss of data?
  11. How do I access the files in my DropBox?
  12. Can I give others access to my DropBox?
  13. Can I access DropBox from off campus?
  14. Can I request a DropBox for storage of a large files if I am not teaching a course?

 

  1. How do I request a DropBox?
    Faculty members can request a DropBox using the online form located at the following address: http://dropbox.barry.edu/Upload/Request.asp

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  2. How long will my files be accessible?
    Web DropBoxes will be cleaned out over the Christmas break in early January. Email reminders will be sent to all dropbox owners reminding them of the cleanup process and timeline.

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  3. How much storage space will I be allotted?
    Web DropBoxes will be configured with a default quota of 100MB.

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  4. How can I request a larger quota for my DropBox?
    This will be handled on an individual basis. Please submit a service request. The DropBox is not intended for permanent storage. It was designed as an alternative method for students to submit assignments to faculty members instead of sending large attachments via email. Once the courses are finished, faculty members should consider using other storage methods to keep archive copies if they want to keep the data for a period of over 1 year.

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  5. How will students submit files?
    Students will choose the "Student Upload" option on the DropBox site and they will be prompted to log in. Once logged in, they will choose from the list of courses for which dropboxes have been configured and then they will select the file for upload. Once they request is submitted, the file will be delivered to the specific course folder on the server and an email is then sent to the instructor with a link to the file for viewing and/or downloading.

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  6. Will files be overwritten if students make submissions with the same name?
    When a file is uploaded by a student, the student's username will be appended to the filename to make the filename unique. If the student re-submits the same file then the earlier version of the file will be overwritten.

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  7. Who can upload files to the public area?
    The public upload area was created to allow Barry community members to receive files from people outside of Barry. The person submitting the file will be prompted to enter the email address of the intended recipient. This email address MUST be a Barry address.

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  8. How long will files stay in the public area?
    Files uploaded to this public area will be permanently deleted after 14 days. We reserve the right to delete files at any time if we suspect that the system is being abused.

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  9. How do I know if someone dropped off a file for me?
    You will receive an email message from the Dropbox system once a file is submitted to a course dropbox or the public upload area.

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  10. Do the DropBoxes get backed up to prevent loss of data?
    The DropBox system will be backed up along with all other network servers for disaster recovery purposes. It is not intended to provide for individual file retrieval.

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  11. How do I access the files in my DropBox?
    Faculty members will be able to access the files in their individual dropbox by using the "Private Download" option on the DropBox site. Instructors can also navigate to their course directories using a web browser, or they can use their favorite FTP client to retrieve uploaded files.

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  12. Can I give others access to my DropBox?
    No

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  13. Can I access DropBox from off campus?
    The dropbox is an internet accessible resource. You will have access to this from any internet connected computer. You do not need to login to the access proxy server to connect the service.

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  14. Can I request a DropBox for storage of a large files if I am not teaching a course?
    If you need to receive files from someone outside of Barry University, please direct the file sender to the public upload utility on http://dropbox.barry.edu. The system is not intended to be a permanent storage area.

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